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Bylaws
of the Mid-Michigan Crown Alumnae Chapter of Alpha Sigma Alpha
Date of Amendment: October 21, 2007
Article I - Name
The name of this organization shall be the Mid-Michigan Crown Alumnae
Chapter of Alpha Sigma Alpha.
Article II - Aim
The aim of this sorority shall be to establish a sisterhood that shall have
for its four-fold objective the intellectual, physical, social and
spiritual development of its members. The group will also define itself and
purpose through eight core values: integrity, responsibility, growth,
balance, learning, relationships, enjoyment and generosity. The goal of the
group shall be to bring together alumnae members in the Mid-Michigan area
and to stimulate their interests in worthwhile activities within the group
and the community. The vision of the chapter shall be: "Every Alumna
Makes a Difference." It shall help nearby undergraduate chapters
whenever possible and advisable. The women who comprise its membership will
continue the growth and development of a strong sisterhood. It shall always
cooperate with the national organization.
Article III - Membership
Section 1 - Regular members
The group shall be made up of at least five fully initiated members
(graduate alumnae, fully initiated undergraduates who have withdrawn from
college in good standing or non-affiliated women).
Section 2 - Members-at-Large
A. A member who is unable to regularly attend meetings and functions of the
chapter may choose to become a member-at-large.
B. Members-at-Large will have access to the chapter website and a voice on
chapter issues but have cannot vote.
C. Members-at-Large cannot hold elected or appointed positions.
Section 3 - Members in "good standing"
Active Alumnae chapter members must pay the annual alumnae chapter dues to
be considered in good standing.
Article IV - Officers, Chairmen and Dues
Section 1: Officers, Executive Board, Duties, Chain of Command
A. The chapter shall elect the following executive board officers by a
majority vote of the members: President, Vice President, Secretary and
Treasurer.
Section 2 - Chairmen
The chapter shall also elect the following chair positions: Editor, Historian,
Collegiate Contact Chairman, Membership Chairman, Chaplain, and Webmaster.
Section 3 - Excutive Board
A. Members. The members of the Executive Board (E-Board) are the
President, the Vice President, Secretary, and Treasurer.
B. Duties. The E-Board is responsible for planning business meetings
and taking care of business that cannot wait for the next regularly
scheduled business meeting of the chapter.
C. Meetings. The E-Board shall meet in person or via email/
telephone before each business meeting and other times as deemed necessary.
Section 4 - Chain of Command
The chain of command shall be the President, Vice President, Secretary and
Treasurer. If problems or concerns arise, they should be directed in this
order. If the concern lies with the President; the concerns should be
addressed to the Vice President.
Article V - Duties of Officers and Chairmen
Section 1 - The President shall:
- Plan and preside at
all meetings of the chapter and the executive board.
- Meet and serve as an
ex-officio member of all the committees.
- Determine, subject
to approval of the chapter, all questions of policy and courses of
action which arise during her term of office.
- Be responsible for
informing the membership of any reports required by the National
Organization and shall oversee their completion. She shall also be
personally responsible for compiling the annual chapter report and the
officer report due to National Headquarters during her term.
- Have the agenda out
to the membership two weeks in advance prior to the next meeting. All
input for the agenda will be due one week before the meeting.
- May provide an
opening devotional or inspirational thought at meetings.
B. The Vice President shall:
- Assume the
responsibilities of the President when necessary.
- Serve as an
Executive Board member.
- Preside at the
meetings in the absence of the president and shall succeed to the
officer of president in case that office becomes vacant before
expiration of the term.
- Promote a feeling of
goodwill among the members.
- Execute or delegate
all programming done by the chapter. She will plan a minimum of one
event for each of the four aims (spiritual, intellectual, social, and
physical) each year and two philanthropic projects per year (one national
and one local).
C. The Secretary shall:
- Keep all records of
the chapter and all executive board meetings.
- Be responsible for
all correspondence to and from the chapter.
- Maintain a current
address list for the chapter.
- Be responsible for
maintaining all member surveys conducted.
- Email the minutes
from the chapter and executive board meetings within two weeks of the
meeting.
- Be responsible for
all correspondence to include: invitations to chapter meetings, events
and RSVP's two weeks prior to said events.
- Maintain and check
the chapter email account every three days and will send out any mass
email as necessary.
D. The Treasurer shall:
- Be responsible for
the chapter treasury.
- Maintain a current
record of all dues paid and monies spent by the chapter.
- Maintain financial
duties to National. She will submit and share with the membership the
treasurer reports due every year to National Headquarters.
- Be responsible for
all correspondence to and from the chapter’s chosen bank.
- Submit at the
beginning of October a budget to the chapter, approval pending on a
majority of members to approve.
- Oversee all
fundraising programs or activities.
E. The Editor shall:
- Be responsible for timely
submissions to the national magazine, Phoenix.
- Send out 4 fun and
informative newsletters per year (October-September) to the members
and the collegiate chapters.
F. The Historian shall:
- Be responsible for
maintaining and updating a historical database for records.
- Be responsible for
maintaining a chapter history/scrapbook and submitting pictures to it.
G. The Collegiate Chapter Chairman (C.C.C.) shall:
- Send a letter to
each collegiate chapter in Michigan each fall.
- Visit each
collegiate chapter that is represented by the Alumnae membership each
"semester" [Fall (September-December) and Winter
(January-April)]
- Request a list of
recent graduates each spring and give a list to Membership Chair who
will send out an informational recruitment letter about our chapter.
- Provide a
presentation to collegiate chapters about the Mid-Michigan Crown
Alumnae Chapter when necessary.
H. The Membership Chairman shall:
- Send information
about our chapter to all prospective members, including the list of
recent graduates received from the Collegiate Chapter Chairman.
- Put together a
welcome packet about our chapter.
- Give a welcome
packet containing all pertinent information about the chapter to new
members.
- Encourage
hospitality to visitors and new members.
- Inquire by letter
when members discontinue their membership.
I. The Chaplain shall:
- Keep ritual
materials.
- Lead the chapter
through ritual ceremonies as appropriate for the chapter.
I. The Webmaster shall:
- Maintain and update
the chapter's website as needed.
Article VI - Elections and Voting
Section 1 - Elections
Officers and chairmen shall be elected every odd-numbered year at the March
meeting by a simple majority of members (in good standing) present.
Officers are expected to take over at the May meeting.
Section 2 - Voting
For any action, a majority vote of members in good standing present shall
be sufficient for a decision.
Section 3 - Email & Proxy Voting
From time to time taking a email vote maybe necessary because of weather or
distance, as it maybe difficult for members to gather. When this occurs the
Executive Board will send out an issue via email to vote upon. Regular Members will need to send their
vote by the deadline given.
Article VII - Member Dues
Section 1 - National Alumnae Dues
Every member shall be responsible for paying a one-time, national alumnae
dues if she has not already paid this during her undergraduate experience.
Section 2- Annual Chapter Dues
Every member shall be responsible for paying annual chapter dues in an
amount to be determined by a majority of members present at the October
meeting.
Section 3- Pro-rated Dues
A. Since local dues are paid in October, those members joining the Crown
Alumnae Chapter after April 1st will pay a pro-rated local member dues, the
amount to be determined by the chapter.
B. Members-At-Large shall pay a pro-rated dues to be determined by the
chapter.
Article VIII - Meetings
Section 1 - Dates
The chapter meetings shall be held at least six times each year. A variety of social, business and philanthropic
activities will compromise the meetings with an emphasis on our national 4
aims.
Section 2 – Special Meetings
The Executive Board may call a special meeting or event throughout the year
as deemed necessary.
Article IX - National Responsibilities
If the National Council of Alpha Sigma Alpha adopts or amends policies in
conflict with this document, the national bylaws will supersede this one.
Article X - Amendments and Ratification
Section 1 - Amendments
Amendments to this document must be presented to the chapter one meeting
before being voted on. The amendment must pass a majority vote of the
entire chapter membership.
Section 2 - Ratification
After passing a majority vote of the chapter membership, this document will
be ratified from that date forward.
Date Ratified: October 14, 2001
Date Amended: October 9, 2004
Date Amended: March 13, 2005
Date
Amended: October 21, 2007
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